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  • State your name and institution each time you speak.
  • Avoid using derogatory language, which includes language expressing ableism, racism, sexism, transphobia, homophobia, xenophobia, Islamophobia, etc.
  • Limit background noise and mute your mic if not speaking.
  • Check your name in the chat and edit it to the name you are known by professionally if it has defaulted to something else (you can add ‘convenor’, ‘moderator’ or ‘admin’ after your name).
  • Where possible, have your video camera on when speaking as this can aid comprehension for non-native speakers and those with hearing impairments.
  • Have the chat up and visible so that you can see input from people who are participating via chat.
  • When URLs or other resources are mentioned, ask someone to type them into the chat window – or follow up with other participants after the meeting.
  • Delegates should respect presenters and not take screen grabs/recordings of them or their presentation. See our recording policy.