Rules on participation

Please note that an individual cannot present more than one paper at the conference.

Panel convenors and paper presenters do not need to be Fellows of the RAI. However, the RAI welcomes new Fellows (see joining page). Fellows and Members of the RAI can register for the conference at a discounted fee.



The conference will be run on the Whova platform. You can find an attendee guide here and a speaker guide here. Whova works with Zoom, so the interface should be quite familiar to all. Within the platform there will also be the opportunity to message other attendees and have video meet-ups with people.



If you are presenting, you will be asked to check in to your virtual Zoom panel 30 minutes before its official starting time. You need to have a functioning (external or internal) microphone and camera. You can always quickly test these in a Zoom test meeting For simple viewing of a panel, a mobile device may be enough but we recommend presenters don’t enter their panel with a mobile device as this may reduce necessary Zoom controls.

Should you use slides for your presentation, you will need to share them yourself from your own computer, ideally in PowerPoint. Here is how:


Tips for connection issues



When registering for the conference please state any accessibility needs/requests in the registration form, so we can follow-up and work toward making conferences more welcoming to scholars with disabilities.

If you need assistance during the conference, please contact in advance. We will do our best to assist delegates.


Best practice

We have set out best practice guidelines for delegates, convenors and presenters. Please see each page for further details.


Recording policy

The conference operates an opt out system for recording. All panels and plenaries will be recorded as standard. Please see further details here. If any presenter would like to opt out of being featured in the recordings please contact us on, either before or after the conference.



The hashtag for the conference is #RAI2022.


Acceptance letters

Formal acceptance letters (signed pdfs on headed paper) can be downloaded from the login environment (the login link is the head icon on the upper navigation bar). Log in, proceed past your contact details with the "Proceed" button (located under the contact fields) and then scroll through to your panel/paper. There will be an encircled A at the end of the panel/paper title line. Click on this, download the pdf and print your letter. Please note that we do not send such letters by post.


Editing your name and institution in the system (Cocoa)

You can access your data (paper or panel information, personal data details) by logging into Cocoa from the login link above. Make sure your contact details are the way you'd like them to be presented as these are visible on panel pages:


Controlling/editing your panel

Panel convenors can use the login link in the menu above to edit their proposals. Convenors are requested to administer their panels via this login environment. Convenors should login to state any specific timing requests for their panel (when directed to so by the conference administrator), to add the names of chairs/discussants, and to manage the paper proposals. Co-convenors cannot be added/removed nor can panels be withdrawn through this environment - please email us to do this


Pre-circulation of papers

The RAI has no rule about this; many convenors are keen, however, to pre-circulate completed papers. To facilitate this, an author can upload a PDF of their paper within the login environment, which will then show as a downloadable file beneath their abstract on the public page on this site. It is a convenor's decision whether they instruct their presenters to make use of this.


Timing of presentations

Convenors are free to allocate the time in their sessions as they like. Each session slot will be 105 minutes long, accommodating a maximum of five presenters. The RAI norm is to allocate each presenter in a panel a maximum of 15 minutes (for presentation and questions/discussion), but convenors should let you know about this nearer the time of the conference. Roundtable sessions have shorter presentations and more time for discussion. Workshops are more interactive.


Communication between authors/convenors

Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However, there is an inbuilt secure email messaging system. If you cannot work that, please email to obtain relevant email addresses.


Convenor responsibilities

It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet requirements. To that end, convenors should not only communicate their decisions over proposals to paper proposers, but also later in the process, email the panellists to:

Any queries with the above please email